City of Midway
Regular Monthly Meeting

June 14, 2010
6:00 P.M.

The Honorable Dr. Clemontine F. Washington, Mayor - Presiding

Agenda

1. Call to Order

2. Invocation

3. Pledge of Allegiance

4. Approval of Agenda

5. Approval of Minutes of May 04, 2010
May 10, 2010

6. Unfinished Business -
A. Amendment to Midway Fire Ordinance Chapter 2; Article A- Sec. 3-2-3
B. Health Coverage Plan – Ms. Gwendolyn Lowe
C. Tree Ordinance – Liberty Consolidated Planning Commission Presentation
Mrs. Gabriel Hartage, Assistant Zoning Director
D. Eastwood Village Subdivision Irrevocable Letter of Credit #164 –
Liberty Consolidated Planning Commission Presentation
Mr. Nils Gustavson, Chief Inspector

7. New Business –
A. Mr. Pizza Occupational License - Liberty Consolidated Planning Commission Presentation: Mrs. Debra Attical, Zoning Director
and Mrs. Gabriel Hartage, Assistant Zoning Director
B. Uses of City Vehicles
C. Guidelines for Agendas and Meetings

8. Executive Session

9. Announcements

10. Adjournment

Official Minutes of the Midway City Council
Regular Monthly Meeting
June 14, 2010

The regular monthly meeting for the month of June was called to order at 6:00 p.m. by the Honorable Mayor Dr. Clemontine F. Washington.

Present from City Council: Curtes H. Roberts, Sr., Mayor Pro-Tem; Terrence Doyle, Councilman; Levern Clancy, Jr., Councilman; and Melice H. Hamilton, Councilwoman.

Staff Present: Lynette G Cook-Osborne, City Clerk; Gwendolyn Lowe, Finance Director; Kelli Morningstar, Police Chief, Terrell L. Chipp, Utility Manager / Fire Chief; Duvale Page, Police Officer; Everett Casto, Utility Assistant; Gabriel Hartage, Liberty Consolidated Planning Commission - Assistant Zoning Administrator; and Nils Gustavson, Chief Inspector.

Visitors: Duane Fairfax and Joseph A. Feinhals

Mayor Washington greeted the audience.

Invocation - Mayor Washington stated she would like for each person to have a “Moment of Silence” in remembrance of the person of their choice.

Approval of Agenda – Mayor Washington requested the following item 6-B- to be removed and Item 6-D Tree Ordinance to be added to the agenda. Councilman Doyle made the motion to accept the agenda with the noted changes. Mayor Pro-Tem Roberts seconded the motion. This motion passed unanimously.

Approval of Minutes – Councilman Doyle made the motion that corrections are to be made and the minutes dated May 04, 2010 will be adopted at the next meeting. Councilman Clancy seconded the motion. This motion passed unanimously. Mayor Pro-Tem Roberts made the motion to approve the May 11, 2010 minutes as written. Councilman Clancy seconded the motion. This motion passed unanimously.

Unfinished Business -
A. Amendment to Midway Fire Ordinance Chapter 2; Article A- Sec. 3-2-3
Mayor Washington stated that Councilwoman Hamilton will be
presenting the information on the Amendment to the Midway Fire
Ordinance Chapter 2; Article A-Sec. 3-2-2. Councilwoman Hamilton
Stated the word minimum would be changed to each on the notice of false
Alarm forms. Councilman Doyle requested that his legal name “Terrence
Doyle” be placed on all legal documents. Mayor Washington stated she
would like to browse over the notice of false alarm and the appeal process.
Councilwoman Hamilton made the motion to adopt the Amendment to
Midway Fire Ordinance Chapter 2; Article A- Sec. 3-2-3. Councilman
Doyle seconded the motion. This motion passed unanimously.

B. Health Coverage Plan – Ms. Gwendolyn Lowe – This item was removed from
the agenda.

C. Eastwood Village Subdivision Irrevocable Letter of Credit #164 –
Liberty Consolidated Planning Commission Presentation
Mr. Nils Gustavson, Chief Inspector – He stated that the boardwalk is completed and the upkeep would be the responsibility of the home owners association. Mayor Washington wanted to know why she wasn’t invited to the final inspection and walk through, Mr. Gustavson apologized. Councilman Clancy stated that he noticed weak boards and nails sticking out. Mayor Pro-Tem Roberts stated that he notice some discrepancies also. Mayor Washington stated she had just visited the board walk at 4:00 p.m. on this evening. She had twelve pictures with her showing the discrepancies with nails sticking out and weak boards. The Midway City Council opposed releasing the Irrevocable Letter of Credit # 164. This was a unanimous decision. Mr. Gustavson wanted to know if he could bring this matter back in front of Mayor and Council; Mayor Washington replied “yes, and be sure that it is completed because I will inspect it again”.

D. Tree Ordinance – Liberty Consolidated Planning Commission Presentation
Mrs. Gabriel Hartage, Assistant Zoning Director – Mrs. Hartage read the
changes to include the bond amount being changed to 50%. She stated it would be unlikely for all the trees to die at one time. She also stated that this reading would be considered the first reading of the Tree Ordinance. Mrs. Hartage stated if all trees were removed you would have to reforest that area or leave 1600 points on the parcel of property. She also stated that AR1 & Al zoned property must maintain a 30 foot buffer. During
timbering in the wetland you can’t disturb soil. Mrs. Hartage stated that
the summer would be the worst time to replant or reharvest and plants.
A permit must be issued for farming. Councilwoman Hamilton wanted
to know who would be policing the agriculture project. Mrs. Hartage stated the Liberty Consolidated Planning Commission would by issuing permits.

New Business –
A. Mr. Pizza Occupational License - Liberty Consolidated Planning Commission Presentation: Mrs. Gabriel Hartage, Assistant Zoning Director -
Mrs. Hartage stated Liberty Consolidated Planning Commission
Recommends approval for Mr. Pizza Occupational License. Councilwoman
Hamilton recused herself. Mr. Joel Harn, owner of Mr. Pizza, stated he will
hire delivery persons. The delivery drivers would use their privately owned
vehicles. Mayor Washington asked if the cars would have identification on
the vehicles, Mr. Harn stated no. Mayor Pro-Tem Roberts made the motion
to approve Mr. Pizza Occupational License. Councilman Clancy seconded
the motion. This motion passed unanimously.
B. Uses of City Vehicles - Mayor Washington asked Councilman Doyle to make
this presentation. Councilman Doyle stated its two types. Mayor
Washington asked him to present one at a time. Councilman Doyle
suggested that the Chief of Police be authorized to take a police car home
to her quarters. Councilman Clancy stated his concern is that the cars are
old and one vehicle is without a radio. Councilman Doyle stated that Mayor
Washington had called the Chief of Police twice for emergencies. Mayor
Pro-Tem Roberts stated that it’s a dual issue, but he is in favor of the Chief
of Police taking a vehicle home.
Councilman Doyle made the motion to approve the Chief of Police to take the vehicle to her quarters. Mayor Pro-Tem Roberts seconded this motion.
Councilman Clancy opposed. Votes (3) Approve (1) Disapprove. The motion passed.

Utility Manager – Mayor Washington stated this is a practice that was done
previously. This practice was discontinued previously because of abuse by a
former employee. Councilman Doyle stated its imperative that Utility
Manager Mr. Chipp has everything he needs when he arrives at the scene.
Mr. Sonny Casto reiterated the importance of having supplies with you
upon arrival at the worksite. Councilman Doyle made the motion to
approve the Utility Manager, Mr. Chipp, taking the truck home with him on a daily bases. Councilwoman Hamilton seconded the motion. Mayor
Washington stated Mr. Chipp is not the only person responding to
emergencies. Mayor Pro-Tem Roberts stated that Mr. Chipp lives within (3)
miles. Councilwoman Hamilton said Mr. Chipp knows the vehicle will be used
for utility calls purposes only. The motion passed unanimously.

C. Guidelines for Agendas and Meetings – Mayor Washington stated the agenda will be out two weeks (10 business days) in advance as stated in an earlier work session. She also stated the council will receive all information on time and please try to read your minutes prior to city council meetings. The
final agenda will be posted one week (5 business days) before the meeting.
Mr. Nils Gustavson, Chief Inspector for Liberty Consolidated Planning
Commission would like to receive a copy of the guidelines for agendas and
meetings upon completion.

Executive Session – Councilman Clancy made the motion to go into executive session to discuss personnel at 7:08 p.m. Councilwoman Hamilton seconded the motion. This motion passed unanimously. Councilman Clancy made the motion to end the executive session and return to regular session at 7:51 p.m. Councilwoman Hamilton seconded the motion. This motion passed unanimously.

Announcements

Adjournment – Councilman Clancy made the motion to adjourn the regular monthly meeting. Councilman Doyle seconded the motion. This motion passed unanimously. The meeting adjourned at 7:52 p.m.

Clemontine F. Washington, Mayor
Lynette G Cook-Osborne, City Clerk