City of Midway
Regular Monthly Meeting
July 19, 2010
6:00 P.M.

The Honorable Dr. Clemontine F. Washington, Mayor - Presiding

Agenda
1. Call to Order

2. Invocation

3. Pledge of Allegiance

4. Approval of Agenda

5. Approval of Minutes of May 04, 2010
June 14, 2010

6. Unfinished Business -
A. Health Coverage Plan – City of Midway
Ms. Gwendolyn Lowe, Finance Director
B. Tree Ordinance – Liberty Consolidated Planning Commission (LCPC)
Mrs. Gabriel Hartage, Assistant Zoning Director

7. New Business –
A. Clancy Pressure Washing Occupational License – (LCPC) Mrs. Debra Attical, Zoning Director
B. Destiny Academy Occupational License - (LCPC)
Mrs. Debra Attical, Zoning Director
C. Mr. Joel Harn, Owner of Mr. Pizza - Sign Permit (LCPC)
Mrs. Debra Attical, Zoning Director
D. Friendship Baptist Church – Sign Permit (LCPC)
Mrs. Debra Attical, Zoning Director
E. Liberty Gateway District Design Review Board –
Midway IGA Expansion Project (LCPC)
Mrs. Alissa Davis, Assistant Planner
F. Revised Soil Erosion, Sedimentation Control Ordinance – (LCPC)
Mr. Nils Gustavson, Chief Inspector

8. Announcements

9. Adjournment

070810 10:55 a.m.

Official Minutes of the Midway City Council
Regular Monthly Meeting
July 19, 2010

The regular monthly meeting for the month of July was called to order at 6:00 p.m. by the Honorable Mayor Dr. Clemontine F. Washington.

Present from City Council: Curtes H. Roberts, Sr., Mayor Pro-Tem; Levern Clancy, Jr., Councilman; and Melice H. Hamilton, Councilwoman.

Staff Present: Richard Braun, City Attorney; Lynette G. Cook-Osborne, City Clerk; Gwendolyn Lowe, Finance Director; Kelli Morningstar, Police Chief, Terrell L. Chipp, Utility Manager / Fire Chief; Everett Casto, Utility Assistant; Liberty Consolidated Planning Commission Staff: Alissa Davis, Assistant Planner, Debra Attical, Zoning Administrator, Gabriel Hartage, Assistant Zoning Administrator; and Abe Nadji, Director of Engineer.

Invocation - The invocation was given by Mayor Pro-Tem Roberts.

Approval of Agenda – Councilman Clancy made the motion to move item 7-E- up to Item 7-A on the agenda. Mayor Pro-Tem Roberts seconded the motion. This motion passed unanimously. Councilwoman Hamilton made the motion to add executive session under announcements. Mayor Pro-Tem Roberts seconded the motion. This motion passed unanimously. Mayor Pro-Tem Roberts made the motion to approve the agenda with the changes. Councilman Clancy seconded the motion. This motion passed unanimously.

Approval of Minutes – Mayor Pro-Tem Roberts made the motion to approve the minutes dated May 04, 2010. Councilman Clancy seconded the motion. Vote 3 to 1 this motion passed. Councilman Clancy made the motion to approve the June 14, 2010 minutes as printed. Councilwoman Hamilton seconded the motion. This motion passed unanimously.

Mayor Washington paused to thank the audience for their attendance.

Unfinished Business –

A. Health Coverage Plan – Ms. Gwendolyn Lowe, Finance Director - Ms. Lowe stated that Coventry and Aetna has good rates, and these two companies have true group rates. Coventry doesn’t cover Memorial Medical Center. Mrs. Lowe stated one employee with family coverage is currently paying $1,400.00 per month. Coventry’s deductible is $1,000.00 and Aetna’s deductible is $1,500.00. Mrs. Lowe also stated that any company can increase the premiums after a period of one year. During Ms. Lowe evaluation she discovered some cities are paying 70% of the employee’s premiums. The quote that Ms. Lowe presented from the Aetna Insurance Company has a $ 30.00 co-pay and Coventry has a $20.00 co-pay. Councilwoman Hamilton suggested meeting with the employees. Mayor Pro-Tem Roberts moved to take this Insurance Coverage Plan issue to the next planning meeting to be held on July 26, 2010 at 9:00 a.m. Councilwoman Hamilton seconded the motion. This motion passed unanimously.

B. Tree Ordinance – Liberty Consolidated Planning Commission (LCPC) – Mrs. Gabriel Hartage, Assistant Zoning Director – Mrs. Hartage stated that she and the City Clerk received a copy of the Ordinance that was reviewed by Attorney Braun. Attorney Braun addressed all of the issues that were sent to him from Mayor and Council. Mrs. Hartage stated that with this tree ordinance it would allow a larger parking area; after every 12 spaces a tree would be located; the developer would be required to plant a tree every 50 feet; and a two year maintenance bond in the value of 50% of all the trees on the site would be posted by the developer. There is a manual that the developer will have access to for obtaining this information. Mayor Pro-Tem Roberts wanted to know who would be enforcing the Tree Ordinance. Mrs. Hartage stated the LCPC office and the developer will get this information when permits are issued. The information will be shown on the plans from the LCPC office. The Trees should be on the Right-of-way instead of an easement. The Trees will provide shade on the roadway and sidewalks. Mayor Washington stated that this is the third reading and summary on the Tree Ordinance. Councilman Clancy questioned who would be responsible if the tree dies after two years. Mrs. Hartage replied that it would be considered a city tree. Councilman Clancy made the motion to amend the Code of Ordinance by adding a new Chapter Six Titled Landscape and Tree Protection Ordinance for the City of Midway. Councilwoman Hamilton seconded the motion. This motion passed unanimously.

New Business –

A. Liberty Gateway District Design Review Board –Midway IGA Expansion Project (LCPC) – Mrs. Alissa Davis, Assistant Planner – Mrs. Davis gave a power point presentation of the Midway I. G. A. Expansion Plan. The expansion plan was reviewed by the Liberty Gateway District Design Review Board. LCPC recommended approval with Design Review Board recommendations. Mr. Jim Woods, owner of Midway I. G. A., was invited to make a statement. Mayor Washington petitioned Council to accept or reject the recommendations from LCPC. Councilman Clancy made the motion to accept the recommendations from LCPC. Mayor Pro-Tem Roberts seconded the motion. The motion passed unanimously. The parking preference was discussed and Mr. Trent Long presented maps showing several ways of parking. Councilman Clancy made the motion to use angular parking. Councilwoman Hamilton seconded the motion. This motion passed unanimously.

B. Clancy Pressure Washing Occupational License – LCPC – Mrs. Debra Attical, Zoning Director – Councilman Levern Clancy, Jr. recused himself. LCPC recommended approval with conditions: (1) When washing buildings, Mr. Clancy should use the grassy portion of the yard to avoid chemicals going directly into the Stormwater drainage; (2) When washing vehicles, must be restricted to sites with oil/water separator. The recommendation with the conditions will be attached to his occupational license. Councilwoman Hamilton made the motion to approve Clancy Pressure Washing Occupational License. Mayor Pro-Tem Roberts seconded the motion. The motion passed unanimously.

C. Destiny Academy Occupational License - LCPC – Mrs. Debra Attical, Zoning Director – Mrs. Attical made the presentation stating the property is zoned General Commercial. She also stated we don’t have a way of protecting the children at this early learning center. Areas zoned Two-Family Residential districts (R-2) and Interstate Commercial Corridor districts (I-C) are approved for family day care and because we have other compatible districts for schools, LCPC’s recommendation is disapproval. Councilman Clancy made the motion to disapprove the Destiny Academy Occupational License. Mayor Pro-Tem Roberts seconded the motion. This motion passed unanimously.

D. Mr. Joel Harn, Owner of Mr. Pizza – Sign Permit –LCPC – Mrs. Debra Attical, Zoning Director – Mrs. Attical stated that LCPC recommended approval. No one was in attendance to represent Mr. Harn. It was noted that the sign was already erected. However, a rendering of the sign has not been approved by the Mayor and Council. The sign application was recommended to be tabled until the LCPC staff is able to conduct a visual inspection. Mayor Pro-Tem Roberts made the motion to table this matter until the visual inspection has been conducted by the LCPC staff. Councilman Clancy seconded the motion. This motion passed unanimously.

E. Friendship Baptist Church – Sign Permit - LCPC – Mrs. Debra Attical, Zoning Director – Mrs. Attical stated that the LCPC recommendation is approval. She also explained that each resident is allowed four permits per year. Mrs. Attical stated that this is the first permit for this fiscal year 2010. Councilwoman Hamilton made the motion to approve the Friendship Baptist Church Sign Permit. Councilman Clancy seconded the motion. The motion passed unanimously.

F. Revised Soil Erosion, Sedimentation Control Ordinance – LCPC – Mr. Nils Gustavson, Chief Inspector – Mr. Abe Nadji represented Mr. Gustavson. Mr. Nadji stated that this was the first reading for the City of Midway. Liberty County and City of Hinesville has adopted this ordinance with no buffer. The City of Flemington has adopted this ordinance with a 10’ buffer. The Mayor and Council will inform City Attorney Braun of any changes.

Mayor Washington asked if there were any citizens concerns.

Mr. Trent Long wanted clarification on angular parking on the Midway IGA Expansion Project. Mr. Bill Edwards gave special thanks from the Friendship Baptist Church. Mr. Gerald Haymans and Mrs. Mary L. Haymans asked questions about Midway Feed & Supply Center to be located at102 south Coastal Hwy. Mrs. Attical informed them that the location is zoned R-2 and Mr. Paul Zechman will be delivering a rezoning packet to the owner, Mr. Thomas Dean. Evangelist Angela Thomas thanked the City Officials for allowing W.A.R.M. to be a blessing to the residents of Midway. On July 31, 2010, W.A.R.M. will sponsor a book bag giveaway at the Midway Civic Center starting at 9:00 a.m. thru 11:00 a.m.

Councilwoman Hamilton made the motion at 7:44 p.m. to go into executive session to discuss personnel. Mayor Pro-Tem Roberts seconded the motion. This motion passed unanimously. After a brief discussion Mayor Pro-Tem Roberts made a motion to adjourn executive session and return to regular session at 7:50 p.m. Councilwoman Hamilton seconded the motion. This motion passed unanimously.

Councilman Clancy made the motion to adjourn the regular monthly meeting at 7:52 p.m. Mayor Pro-Tem Roberts second the motion. This motion passed unanimously.

Adjourn

Clemontine F. Washington, Mayor
Lynette G. Cook-Osborne, City Clerk

Official Minutes of the Midway City Council
Executive Session
July 19, 2010

The executive session was called to order at 7:44 p.m. by the Honorable Mayor Dr. Clemontine F. Washington.

Present from City Council: Curtes H. Roberts, Sr., Mayor Pro-Tem; Levern Clancy, Jr., Councilman; and Melice H. Hamilton, Councilwoman.

Executive Session -

Councilwoman Hamilton made the motion to go into executive session to discuss personnel matter involving a police officer. Mayor Pro-Tem Roberts seconded the motion. This motion passed unanimously. After a brief discussion Mayor Pro-Tem Roberts made a motion to adjourn executive session and return to regular session at 7:50 p.m. Councilwoman Hamilton seconded the motion. This motion passed unanimously.